» Workday
The Workday Cutover webpage provides a centralized resource to support employees during the transition to Workday. It outlines key deadlines for completing activities in current systems, identifies when those systems will become unavailable, and highlights when tasks will begin in Workday. This page will be updated regularly to ensure employees have access to the most current information throughout the cutover period.
Employees are encouraged to reference this page regularly, as it will be updated with the latest information throughout the cutover period.
Cutover is the transition period when we move from our current systems into Workday. During this time, certain activities and tasks in existing systems will be limited or frozen while we transition to using Workday.
Freeze dates are the period of time when certain systems are unavailable for updates or processing. These temporary freezes are necessary to ensure data is accurately transferred to Workday.
If a deadline is missed, additional steps may be required to enter or correct information in Workday after go-live. Missed deadlines can also result in delays in processing. Specific guidance may be provided if this occurs.
Yes. Training resources and support materials will be provided to help employees prepare for using Workday.
| Area | Process | Freeze Date | Restart Date | Notes |
|---|---|---|---|---|
| Accounting | Add/Inactivate elements of FOAP in Banner | TBA | TBA | Workday's Foundation Data Model (FDM) will replace FOAP. Contact dwork@nwmissouri.edu or tashaq@nwmissouri.edu for assistance. |
| Accounting | Credit card (P-card) Expense Reports due date | 6/10/2026 | 7/1/2026 | Workday's Expense Hub will be utilized to report credit card and personal out-of-pocket reimbursements |
| Accounting | Submission of Direct Pay Vouchers (DPV) and Travel Expense Vouchers (TEV) for final check run of June 2026 | 6/22/2026 | 7/1/2026 | Submission and approval of supplier invoices and travel expenses will occur in Workday. |
| Accounting | Final accounts payable check run in Banner | 6/25/2026 | 7/1/2026 | First settlement run in Workday for Accounts Payable items |
| Accounting | Submission of Journal Voucher | TBA | TBA | Submission of journal entries will occur in Workday |
| Accounting | Budget and Financial Reporting | TBA | TBA | - |
| Human Resources | Job Postings | 6/1/2026 | 7/1/2026 | - |
| Human Resources | Hiring | TBA | TBA | - |
| Human Resources | New employee start dates | N/A | First day of each pay period | - |
| Human Resources | New employee hiring dates | N/A | First day of each pay period | - |
| Human Resources | NEOGOV access | 6/30/2026 | N/A | Human Resources will discuss posting and hiring timing with leader |
| Payroll | Deadline for submitting estimated/scheduled work time and absence via timesheet through June 30, 2026 | TBD | 6/29/2026 | - |
| Payroll | Timeframe to correct the scheduled absences | TBD | TBD | - |
| Payroll | Timeframe to correct the scheduled work time | TBD | TBD | - |
| Payroll | Deadline for submitting PAFs | TBD | TBD | - |
| Payroll | Deadline for submitting EPAFs | TBD | TBD | - |
| Payroll | Deadline for submitting optional vac/sic/per buyout details | 5/31/2026 | N/A | - |
| Payroll | Deadline to submit H.S.A. deduction | 6/10/2026 | 6/29/2026 | - |
| Payroll | Deadline to submit Supplemental Retirement deduction(s) | 6/10/2026 | 6/29/2026 | - |
| Payroll | Timeframe to review and update Federal and/or W4(s) | 6/10/2026 | 6/29/26 to 12 Noon 7/12/2026 | - |
| Payroll | Timeframe to review and update bank accounts and payroll payment elections for direct deposit | 6/10/2026 | 6/29/26 to 12 Noon 7/12/2026 | - |
| Purchasing | Requisition Creation | 6/15/2026 | 7/1/2026 | All merchandise must be received by June 22, 2026. Requisitions that cannot be received by June 22, 2026 will be reviewed on a case by case basis. Contact nwpurch@nwmissouri.edu for assistance. |
