» Workday
The Workday Cutover webpage provides a centralized resource to support employees during the transition to Workday. It outlines key deadlines for completing activities in current systems, identifies when those systems will become unavailable, and highlights when tasks will begin in Workday. This page will be updated regularly to ensure employees have access to the most current information throughout the cutover period.
Employees are encouraged to reference this page regularly, as it will be updated with the latest information throughout the cutover period.
Cutover is the transition period when we move from our current systems into Workday. During this time, certain activities and tasks in existing systems will be limited or frozen while we transition to using Workday.
Freeze dates are the period of time when certain systems are unavailable for updates or processing. These temporary freezes are necessary to ensure data is accurately transferred to Workday.
If a deadline is missed, additional steps may be required to enter or correct information in Workday after go-live. Missed deadlines can also result in delays in processing. Specific guidance may be provided if this occurs.
Yes. Training resources and support materials will be provided to help employees prepare for using Workday.
| Area | Process | Freeze Date | Restart Date | Notes |
|---|---|---|---|---|
| Accounting | Add/Inactivate elements of FOAP in Banner | Case by Case | 6/29/2026 | Workday's Foundation Data Model (FDM) will replace FOAP. Contact dwork@nwmissouri.edu or tashaq@nwmissouri.edu for assistance. |
| Accounting | Credit card (P-card) Expense Reports due date | May Expenses - 6/10/2026 June Expenses - 7/15/2026 |
July Expenses - restart 7/2/2026 | Transactions through June 2026 statement will be completed using the legacy expense report process through UMB and will be due 7/15/26. Transactions beginning with July 2026 statement will be completed utilizing the Workday Expense Hub for credit card. |
| Accounting | Submission of Direct Pay Vouchers (DPV) and Travel Expense Vouchers (TEV) for final check in Banner | 6/22/2026 | N/A | Pay close attention to transaction date. All expenses with date prior to 6/30/2026 will be completed on legacy DPV/TEV forms. Expenses with date 7/1/2026 and after will be submitted and approved in Workday. Contact accountspayable@nwmissouri.edu for questions. |
| Accounting | Submission of Direct Pay Vouchers (DPV) and Travel Expense Vouchers (TEV) for FY26 expenses | 7/31/2026 | N/A | Pay close attention to transaction date. All expenses with date prior to 6/30/2026 will be completed on legacy DPV/TEV forms. Expenses with date 7/1/2026 and after will be submitted and approved in Workday. Contact accountspayable@nwmissouri.edu for questions. |
| Accounting | Submission of Direct Pay Vouchers (DPV) and Travel Expense Vouchers (TEV) for FY27 expenses | N/A | 7/1/2026 | Pay close attention to transaction date. All expenses with date prior to 6/30/2026 will be completed on legacy DPV/TEV forms. Expenses with date 7/1/2026 and after will be submitted and approved in Workday. Contact accountspayable@nwmissouri.edu for questions. |
| Accounting | Final Accounts Payable check run in Banner and initial Accounts Payable check run in Workday | 6/25/2026 | 7/9/2026 | |
| Accounting | Submission of Journal Voucher (JV) for FY26 | 7/31/2026 | N/A | Journal entry transactions for FY26 will be completed on legacy JV form and submitted to accountspayable@nwmissouri.edu. Journal entry transactions for FY27 will occur in Workday utilizing request process. |
| Accounting | Submission of Journal Voucher (JV) for FY27 | N/A | 7/1/2026 | Journal entry transactions for FY26 will be completed on legacy JV form and submitted to accountspayable@nwmissouri.edu. Journal entry transactions for FY27 will occur in Workday utilizing request process. |
| Accounting | Budget and Financial Reporting | N/A for FY26 | FY27 7/1/2026 | - |
| Human Resources | Job Postings | 6/1/2026 | 6/29/2026 | Positions posted in NEOGOV prior to June 1 may remain posted after the freeze date; Human Resources will work with hiring manager to determine next steps. |
| Human Resources | Hiring | Case by Case | 6/29/2026 | - |
| Human Resources | New Employee Orientation & Hiring Dates | N/A | First day of pay period | Some exclusions apply. Refer to the New Employee Orientation & Hiring Dates document. |
| Human Resources | NEOGOV access | 6/30/2026 | N/A | Human Resources will discuss posting and hiring timing with leader |
| Human Resources | HSA Employee Contribution | - | 7/1/2026 |
HSA employee contribution from 2 lump sum payments to over 24 pay periods. September amount to be distributed over remaining 12 pay periods in 2026.
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| Human Resources | Transfers Between Departments | N/A | 6/29/2026 | Employees seeking a job transfer or promotion should reference the employment opportunities posted within the University’s cloud-based software platform. Transfers must occur at the beginning of the pay period and be agreed upon with the current manager and manager of the new position. |
| Human Resources | Personal Data Changes | N/A | 6/29/2026 | It is the responsibility of each employee to update their personal information within the University’s cloud-based software platform. |
| Human Resources | Meal & Rest Periods | N/A | 6/29/2026 |
University employees are provided with an unpaid meal period each 8-hour workday. Non-exempt employees must check out during their meal period and be relieved of work duties at that time.
Managers have the authority, but are not required, to establish and permit rest periods for non-exempt employees. Rest periods must be taken at the time and place designated by the manager. Rest periods are paid work time, and employees are not required to check out at that time. Rest periods are not to be used (1) to offset late arrival or early departure from the work site, (2) to extend the meal period, or (3) to accumulate paid time off from one day to the next. Each employee should discuss with the manager the specific practices of the department.
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| Human Resources | Insurance Benefits | N/A | 6/29/2026 |
All benefit eligible employees are provided the following insurance benefits. The descriptive statement provided for each benefit is a summary statement. Detailed information on the various insurance coverages is available from the Office of Human Resources. Additional information can also be found on the myNorthwest web portal.
Insurance coverage will be effective on the first of the month following the hire date. If an employee starts on the first day of the month, coverage will begin immediately. New employees have the initial enrollment period of 30 days to enroll in the insurance plans. Open Enrollment is held during October and November with a January 1 effective date.
Insurance coverage will end when an employee leaves the University. If an employee leaves from the first of the month to the 15th of the month, coverage will end on the 15th. If an employee leaves from the 16th of the month to the last day of the month, coverage will end on the last day of the month. All employees that leave the University are eligible for COBRA for up to 18 months at their expense.
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| Payroll | Deadline for entering estimated/scheduled work time and absence through June 30, 2026 via timesheet | 6/14/2026 | N/A | Employees will not submit June 2026 timesheet until end of June. Snapshot of absences as of 6/14/26 should be accurate representation of plan for the remainder of the month of June 2026. |
| Payroll | Employee deadline for submitting June 2026 timesheet in CatPAWS | 7/1/2026 5:00:00 PM | 12 Noon on Mondays after pay period end date | Employees need to work with supervisors because employee submission and supervisor approval deadline is the same in Workday. |
| Payroll | Supervisor deadline for approving June 2026 timesheet(s) in CatPAWS | 7/2/2026 5:00:00 PM | 12 Noon on Mondays after pay period end date | Supervisors need to work with employees because employee submission and supervisor approval deadline is the same in Workday. |
| Payroll | Deadline for submitting optional vac/sic/per buyout details | 5/31/2026 | N/A | No exceptions. |
| Payroll | Deadline to submit H.S.A. deduction | 6/10/2026 | 6/29/2026 | - |
| Payroll | Deadline to submit Supplemental Retirement deduction(s) | 6/10/2026 | 6/29/2026 | - |
| Payroll | Timeframe to review and update Federal and/or W4(s) prior to first payroll | 6/10/2026 | 6/29/26 to 12 Noon 7/13/2026 | - |
| Payroll | Timeframe to review and update bank accounts and payroll payment elections for direct deposit | 6/10/2026 | 12 Noon on Mondays after pay period end date | - |
| Purchasing | Requisition Creation | 6/15/2026 | 7/1/2026 | All merchandise must be received by June 22, 2026. Requisitions that cannot be received by June 22, 2026 will be reviewed on a case by case basis. Contact nwpurch@nwmissouri.edu for assistance. |
| Contract Management | Procurement Contracts in Workday Strategic Sourcing | July 2026 | ||
| Contract Management | Non-Procurement Contracts in Workday Strategic Sourcing | est. Fall 2026 |
Your central resource for translating Banner FOAP elements into Workday's Foundation Data Model (FDM)
