Special Events Request

To schedule a special event on campus, contact the University Events Coordinator at 660.562.1143.

If your event setup is located in the J.W. Jones Student Union, call 660.562.1242.

To request a musician, call 660.562.1316.

If your event requires any of the additional needs below, call 660.562.1183 or submit a work order.

Services Provided

• Setup for outdoor events (tables and chairs, excludes the Student Union) 
• Outdoor electricity needs
• Tables and chairs
• Golf cart for special needs guests
• Portable heaters for outdoor events
• Portable sound system for outdoor events
• Extra trash cans for outdoor events
• Extra recycle bins for outdoor events
• Outdoor grill
• Transportation rental

Non-University Event Fees

Set-up/Tear-down: The department responsible for the rental agreement shall reach out to Facility Services no later than 2 weeks of the planned event for set-up/tear-down staffing availability and costs.  

Facility Rental Fee: The department responsible for the rental agreement shall be responsible for including Facility Fees based on anticipated event attendance (i.e., electricity; heating or air-conditioning; water and supply usage):

    0-50 attendees: $50

    50-100 attendees: $100

    100+ attendees: $250

Applicable Fees:

Tables/Chairs: minimum cost of $25

• 6 ft. aluminum rectangle table: $5 per table
• Aluminum chairs: 75 cents per chair

Gas Grill (all events)

• Gas refill cost: minimum $25 up to actual cost of gas refill

Charcoal Grill

• Occupant supplies charcoal/starter

Facility Fees (electricity, water, custodial supplies, trash) are based on occupancy

• 0 – 50 occupants: $50

• 50 – 100 occupants: $100
• 100+ occupants: $250

Electrical Cords

• Not provided

Power Distribution Portable Panels (Hughes Fieldhouse)

• $25 each

If items are broken or missing, a replacement cost will be charged.