A-Z Index

Special Events Request

To schedule a special event on campus, please call the University Events Coordinator at (660) 562-1143.

If your event setup is located in the Student Union, please call 562-1242.

To request a musician, please call 562-1316.

If your event requires any of the additional needs listed below, please call 562-1183 or submit a work order.

Services Provided

  • Setup for outdoor events - Tables and Chairs (excludes the Student Union) 
  • Outdoor electricity needs
  • Tables and Chairs
  • Golf cart for special needs guests
  • Portable heaters for outdoor events
  • Portable sound system for outdoor events
  • Extra trash cans for outdoor events
  • Outdoor Grill
  • Transportation Rental

Non-University Event Fees

Facility Services charges fees for events hosted on campus but are not for the University.

All non-University events are required to carry $1m/$3m insurance coverage and list Northwest as an additional insured.  A Certificate of Insurance is required and must be forwarded to the Enterprise Risk Management Office 30 days prior to the event.

All non-University events must have a contract in place.  Facility Services will bill the department responsible for the contract (Hughes, Athletics, Performing Arts, Aux Services).

*University property is not used off campus, unless it is a University related event.

Applicable Fees:

Tables/Chairs – minimum cost of $25

  • 6 ft. Aluminum Rectangle Table - $5 per table
  • Aluminum Chairs - $ .75 per chair

Gas Grill (all events)

  • Gas Refill Cost – minimum $25 up to actual cost of gas refill

Charcoal Grill

  • Occupant supplies own Charcoal/starter

Facility Fees (electricity, water, custodial supplies, trash) based on occupancy

  • 0 – 50 occupants - $50
  • 50 – 100 occupants - $100
  • 100+ occupants - $250

Electrical Cords

  • Not provided

Power Distribution Portable Panels (Hughes)

  • $25 each

If items are broken/missing, there will be a replacement cost charged.