Special Events Request

To schedule a special event on campus, contact the University Events Coordinator at 660.562.1143.

If your event setup is located in the J.W. Jones Student Union, call 660.562.1242.

To request a musician, call 660.562.1316.

If your event requires any of the additional needs below, call 660.562.1183 or submit a work order.

Services Provided

• Setup for outdoor events (tables and chairs, excludes the Student Union) 
• Outdoor electricity needs
• Tables and chairs
• Golf cart for special needs guests
• Portable heaters for outdoor events
• Portable sound system for outdoor events
• Extra trash cans for outdoor events
• Outdoor grill
• Transportation rental

Non-University Event Fees

Facility Services charges fees for events that are hosted on the campus but not for the University.

All non-University events are required to carry $1m/$3m insurance coverage and list Northwest as an additional insured. A Certificate of Insurance is required and must be forwarded to the Enterprise Risk Management Office 30 days prior to the event.

All non-University events must have a contract in place. Facility Services will bill the department responsible for the contract (ex. Hughes Fieldhouse, Department of Athletics, Department of Fine and Performing Arts, Auxiliary Services).

*University property is not used off campus, unless it is to be used for a University-related event.

Applicable Fees:

Tables/Chairs: minimum cost of $25

• 6 ft. aluminum rectangle table: $5 per table
• Aluminum chairs: 75 cents per chair

Gas Grill (all events)

• Gas refill cost: minimum $25 up to actual cost of gas refill

Charcoal Grill

• Occupant supplies charcoal/starter

Facility Fees (electricity, water, custodial supplies, trash) are based on occupancy

• 0 – 50 occupants: $50

• 50 – 100 occupants: $100
• 100+ occupants: $250

Electrical Cords

• Not provided

Power Distribution Portable Panels (Hughes Fieldhouse)

• $25 each

If items are broken or missing, a replacement cost will be charged.