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Special Event Rental and Setup

Contacts for Setup Services and Needs

There are several people across campus that will play an important role in your event planning. You need to make sure to contact them and not assume that just because you have reserved a room, everything will be in place.

Service/NeedContact PersonPhone
Setup for rooms in the Union
(table/chair placement, microphones, podium)
Nikki Bucy 562.1430
Setup for outdoor events or locations other than the Union
(tables and chairs)
Mike Striplin 562.1508
Outdoor electricity needs Rick Allen 562.1355
Large tent rental Facility Services 562.1183
Golf cart for special needs guests Brenda Untiedt
Tina Frueh
Portable heaters for outdoor events Rick Allen 562.1355
Portable sound system for outdoor events Rick Allen 562.1355
Extra trash cans for outdoor events Danny Smith 562.1650
Musicians Bill Richardson 562.1316

Tent Rental

Facility Services has a large, outdoor tent that can be reserved for special events by any campus organization or department for a fee. The tent must remain on campus property. Setup and takedown will be done by Landscape Services.


Note: The tent pictured above is not the actual tent Northwest owns. This is picture is a stock photo from the tent manufacturer's brochure.

Tent Details

  • 20' x 40' Tent - white with green trim
  • Optional - Cathedral style window sidewalls
  • Fee = $300/event

If you would like to reserve this tent please contact Facility Services, Amber Newham at or call 660-562-1183 . A 3-day advance notice is preferable.