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Northwest Missouri State University


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Printers & Copiers

Printers & Copiers

Northwest provides networked printers and copiers in all relevant campus buildings, including at residence hall front desks.

Overview | Networked Printers | Campus Xerox Copiers | Personal Printers | Help

You, Northwest Technology & Printing

  • Personal printers are allowed but not necessary at Northwest.
    • The vast majority of assignments and exams are submitted electronically and thus, are paperless
  • University networked printers are available most everywhere on campus such as the front desks of each residence hall and in public spaces like B.D. Owens Library and the Station.
    • Printing to a University networked printer does not require payment at time of printing.  In short, there are no up-front costs associated with printing.
    • Users who print to a campus networked printer are auto-billed by their login credentials for the size of their print job.
      • Black and white printing is 10 cents per page.
      • You will typically see your specific printing charges appear on your Unviersity bill within 10 business days of printing or by the end of each month.
  • Personl printers are allowed only on the Northwest wired network.

Connecting your residence hall networked printer with your University provided laptop computer is simple and won't take up much of your time.  Printing to a campus printer is currently 10 cents per black-and-white page and will be auto-billed to your individual university account.

To install your residence hall printer to your campus-issued laptop computer, follow these steps:

  • Turn on your laptop computer and login with your Northwest network username and password.
  • Click Start.
  • In the Windows Search box, enter \\PERI and press Enter.  
    • Other print servers are available to faculty and staff (NOID & PHIL).
  • In the window that will come up, double-click on the icon for the printer to be installed.
  • Once the printer has been installed, a print queue window will open. Once that window has opened, you can close it and all previous windows that were opened to install the printer.

The printer will now be installed on your computer in the Devices and Printers folder, which you can access by clicking on Devices and Printers on the Start menu.

Installing a Network Xerox for Copying & Printing - Faculty & Staff Only

Windows Bearcat Green Logo Windows Instructions:

  • Login to your computer with your Northwest network username and password.
  • Click Start.
  • In the Windows Search box, type \\Phil and press Enter.  (Use the backslash ( \ ) above the Enter key.
  • In the window that appears, double-click on the icon for the Xerox to be installed.
  • Xerox machines are named by building code and room number followed by cop (B/W only) or copc (color).


  • Installation will take a few minutes.
  • Once the copier has been installed, a print queue window will open.

Print Queue 

  • To make this copier/printer your default, click Printer at top of print queue window and then click Set as default printer.
    • To further customize the default, click Printer and then click Printing Preferences.
  • To acces the print queue window, click Start and then click Devices and Printers.  Then, double-click the printer icon.
  • Every print job sent to this Xerox, will display an Accounting window. 

Accounting Window

  • Type your department's 5-digit account "Org" into the User ID box.  Leave the other boxes blank.
    • On subsequent print jobs, the User ID will default to the most recent "Org" code used on a print job.

Green Apple LogoMAC Instructions:

Download the driver for the Xerox model  you want to add by going to the following Xerox web page.  The model for the Xerox can be found on the front of the machine and it will either be a Workcentre 5335/5330, 5845/5855, 7220/7225. 

Note:  Not all 5330/5335 or 7220 /7225 Xerox models work successfully with MACs. If you need assistance with your MAC and the Xerox printer, please call the Information Technology (IT) Help Desk at 660.562.1634.

Adding a Xerox is very similar to adding a networked printer on campus.  Follow these instructions to successfully add the Xerox machine: 

  • Go to System Preferences.
  • Click on Printers & Scanners.
  • Click the + and select Add Printer.
  • Click Advanced.
    • If you don’t see Advanced right-click/two-finger click the tool bar and select customize toolbar from the drop down menu.  Next, drag the Advanced icon to the toolbar.
  • Key in or select the following information:
    • Type:  Windows printer via spools
    • URL: Name
    • Name: Printer Name
    • Use: Select Software – type the model number in the search box

Xerox MAC

  • Click Add.
    • All Xerox machines have the following:
      • Paper Trays:  5
      • Feeder: Installed
      • Finisher: Integrated Office Finisher

Setting Up Xerox Accounting on Your MAC:

  • Open Microsoft Word.
  • Click File.
  • Click Print.
  • Select the Xerox machine you just added.
  • Click Copies and Pages.
  • In the drop-down menu select Xerox Features.
  • Click Paper/Output.
  • In the drop-down menu select Advanced.
  • Click the Accounting button.
    • Accounting System: Xerox Standard Accounting
    • Accounting Prompt: Always Prompt
  • Click OK.
  • Click Presets.
  • Select Save Current Settings as Preset.
  • Name the preset Xerox or Xerox Accounting.
  • Preset Available For:
    • If you use more than one Xerox machine select: All printers.
      • If this is your only Xerox select Only this printer.
    • When you print to the Xerox make sure the Preset is set to Xerox.
  • When prompted, enter your print code under User ID.

 Xerox Accounting

The Northwest Technology Service Center does not support or repair personal printers and wireless printers are not allowed to connected to Northwest WiFi. Please use your personal printer on the wired network only and disable wireless entirely if that is an option.

  • If you need to print and cannot install your personally-purchased printer, please connect to a Northwest networked printer for your printing needs. Installing a Northwest networked printer is easy and fast.

Basic Set-up Example 

  • Printer set-up instructions may vary depending on operating system and model of printer.
  • Follow the printer set-up instructions provided with your personal printer.

Connect the printer to your computer following the manufacturer's instructions. Microsoft
Windows will attempt to automatically install the printer. If Windows can't automatically
install it, or if you've previously removed the printer and want to add it again, please follow
these directions:

  • Go to the Control Panel
  • Go to Devices and Printers
  • Click the Add a printer option in the printing wizard
  • Select Add a local printer
  • On the Choose a printer port page, select Use an existing port
  • Choose the recommended printer port. Example: LPT1: (Printer Port)
  • Click Next
  • On the Install the printer driver page, select the printer manufacturer and model
  • Click Next and proceed as directed.

If your printer is not listed but you have the manufacturer's installation CD or download details, refer to the manufacturer's instructions. You can also typically download the driver from you printer manufacturer’s web site.

Any Questions?

Northwest Technology Policies
  • See our technology how-to-guides
    • OR
  • Contact the Northwest Technology Service Call Center for any questions about your Northwest-issued laptop.



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