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General Information


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Reservation Rates

RoomHourly Rate
(up to three hours)
Full Day Rate
-- -- --

Exception to Rental Prices

Association or GroupAdjusted Rate
University and Student Organizations No charge
University and Student Organizations after hours Half price
Groups from Community (Nodaway County) Adjusted rate may vary
Personal Use (Current Student, Alumni, Employee, Military) 25% discount of established rate

General University Policies

Applicable to all university facilities:

  • Shirts and shoes are required.
  • No skateboards, bikes, inline skates, or pets.
  • Classes have priority in academic buildings.
  • Classroom use may be scheduled after the class schedule has been finalized on the first day of the semester.
  • Classrooms can be scheduled for exams, meetings, classes, etc.
  • Northwest Missouri State University is a smoke free campus
  • Alcohol products are allowed in university facilities with approval from the University President.
  • Due to the university's dining policy, health licensing restrictions, and exclusive contract with the university food service contractor, all foods/beverages utilized in university facilities should be arranged through Northwest Catering at 660.562.1275.If seeking outside vendor approval please contact Auxiliary Services at 660.562.1430.
  • Due to fire regulations, use of open candles are not allowed in any campus facility; however, enclosed candles for catered events may be used.
  • All events are subject to a security audit prior to final confirmation. Any and all large events that are requesting a large venue space should use the Special Events Request Form, and will be shared with University Police for an audit to best determine how to serve the event and protect the entire Northwest community. As a result of this audit University Police/Security may be required at the event. If security is required a fee may be assessed. It may be determined that the event will not be approved. Not all events are appropriate for a campus community and those requiring personnel must work within the scheduling limits of that staff and other campus needs. If you have any questions please feel free to contact the Auxiliary Services Office or University Police at any time.

Additional Student Union Policies

Hours of Operation

Fall and Spring Monday - Friday 7 a.m. - midnight
Fall and Spring Saturday and Sunday 10 a.m. - midnight
Summer Hours and Breaks Monday - Friday 7 a.m. - 5 p.m.
Summer Hours and Breaks Saturday and Sunday Closed

The Bearcat Commons is open from 7 a.m. to 11 p.m. 7 days a week during Fall and Spring Semesters.

J.W. Jones Student Union is open for most holidays with the exception of Thanksgiving and July 4th. The Student Union is closed for two weeks over Christmas and New Year’s.

Room Request and Information

For Both On and Off Campus Users

  1. Check the availability of your room(s) by viewing the calendar.
  2. Request a room using Astra Schedule.*

Requests are taken on a first come first serve basis when rooms, equipment, and furnishings are available. Every effort to accommodate requests will be made. This may mean moving requested events to different rooms or substituting/adjusting furnishings needs to accommodate the event.

All requests are to be done using Astra Schedule. For questions on using Astra please contact the Student Union Event Coordinator at

All requests made using Astra Schedule online will be approved in the order requested using Astra Schedule.

*For events occurring in the Student Union requiring special set-ups, or any event in the Ballroom, please contact the University Event scheduling Coordinator one week prior to the event. Contact the University Event scheduling Coordinator with any questions regarding an event in the Student Union.

** For events occurring outdoors, (except at athletic fields and facilities) send requests to the University Event scheduling Coordinator .