FAQs and Additional Information

Short, concise entries are suggested. If you have additional information, such as forms, these materials should be referenced at a provided URL where the information resides.

Every calendar entry must include the following:

• Name of the event: we recommend including the sponsoring department or office in the title. Note, The event search box on the Events homepage searches event titles only, so including a department name will improve searchability. For example, use "Career Services: Mock Interview Day" rather than "Mock Interview Day".
• Date and time of the event: Example: 09/18/2008 03:00 PM
• Where the event is being held: Several options for including a location are available. Campus buildings are provided in a dropdown filter menu. If the building is not available or to be more specific, you can use the "Specific Location" option to include things like room number or off-campus addresses.
• Calendar filters and categories selection(s): Every entry will be posted on the master calendar. You can also select other calendar options to maximize your interest audience. (Ex. Alumni Events - you might select the "Alumni, Faculty and Staff" audience filters and the "Alumni Association" push-to filter.) Do NOT add your event to calendars that do not pertain to your area!
  •  Who is the audience for the event? Use the audience filter (for example, entire Northwest community would be current students, faculty and staff)

The rest of the information should be captured in the optional and narrative/description sections.

• Contact: If applicable, you must include a department/school/division sponsor as well as a point of contact email and phone number. Avoid individual names when possible. Phone numbers should include the complete 10-digit number including the area code.
• Purpose: Describe the event/program/project
• Cost: Note if the event is free or if there is a registration free, when applicable

To assist you in writing your item, the University has an editorial style guide available.

If the location of the event is not listed or if the event needs extra details for the location then click checkbox for Specify Location.

After clicking checkbox that is for Specify Location new tab will appear as shown below:

Each field is optional, only enter what is needed. On the first section please only enter room number, name etc. (e.g., "Room 105", "Ballroom", etc.) Do not include campus building name. Campus building will be applied in the filters section.

If you want to include contact information for the event then click checkbox for Contact Details.

After clicking checkbox that is for Contact Details new tab will appear as shown below:

Each field is optional, only enter what is needed.

If you want to add a banner and/or thumbnail photo for your event, select checkbox for Image.

After clicking checkbox that is for Image new tab will appear as shown below:

In this tab you will select images for event thumbnail and banner that was previously uploaded.

For more information on adding images, see our image guide section.

If you want to add custom details on your event then click checkbox for Custom Details.

After clicking checkbox that is for Custom Details new tab will appear as shown below:

Adding custom details will provide an Icon and text that can also be clickable if a URL is provided. It will show in the Details section (in the sidebar of event's page).

There are four types of icons you can add:

• Map Marker
• Dollar Sign
• Ticket
• Register

*Note - you can click the green + on the top right corner to add additional custom details.

This is reserved for Event Calendar Admins to apply. 

The event search box on the Events homepage searches event titles only, so including a department name will improve searchability. For example, use "Career Services: Mock Interview Day" rather than "Mock Interview Day".

To suggest an event be posted to the Northwest Missouri State Calendar, please send your event information to one of the Event Calendar Managers.

If your area is not represented, please use our events calendar submission form to add request the Web Team create an event (best for infrequent submissions or events).

If you frequently make edits or new events and would like to be given access to the calendar, email the webteam@nwmissouri.edu to request access and training. 

• Navigate to the event (Events should be in the month and year they are scheduled, but if they were place in the wrong spot, you can find the location of the event by searching for the event in the live site and using the URL to determine the folder placement and filename.) 
• Select 'Edit' in the action toolbar. 
• Make necessary edits and Submit. 
• Be sure to Publish the event as well. It may take several minutes to show, depending on the volume in the publish queue.

One of three scenarios are most likely:

1. Time - it may take several minutes, depending on the volume in the publish queue. You can check the queue to see if that process is still taking place. 
   • Additionally, publishing an event will automatically update all the necessary related items (pages, feeds, etc.). Depending on the volume in the publish queue, it can take a few minutes to an hour.
   • Note - The event's individual page will update quicker than the Event homepage.
2. The event or edits were not submitted. Check for a draft. If you have a draft, review the content, submit and publish. 
3. The event or edits were submitted only (not published). A submitted event will show on the Events homepage preview in Cascade. However it will not show on the live site. NO PUBLISH, NO SHOW.

More than likely, the event needs to be published. 

To fix, navigate to the page and select publish. Be sure to leave all setting as they are and select publish again. The event should be live shortly. It may take several minutes, depending on the volume in the publish queue.

If the issue persists contact the webteam@nwmissouri.edu to troubleshoot. 

Cancel is recommended

In most cases it is recommended to mark an event as canceled rather than delete. This is more informative as it allows users to see that the event has been canceled, rather than being sent looking elsewhere for information.

To mark an event 'Canceled':

• navigate to the event 
• select 'Edit' 
• select 'Yes' from the 'Label this event has canceled' selection. 
• Then submit the event and publish. This will automatically update the event page and listing.

Recommendation: leave an event marked and canceled for at least 24 hours before removing for notification. After 24 hours you or the webteam can delete events. If your event needs to remain published for longer please leave a comment on the event and mention the Webteam for how to handle the instance.

Note: After you publish the event page itself will update fairly quickly, but the event homepage may take a few minutes longer to reflect the changes. 

To delete an an event

If you do need to delete (for example if an event was added twice):

• navigate to the event needing deleted
• select 'More' in the upper right corner
• select 'Delete' from the menu, then leave all settings as they are and select the 'Delete' button. 
• The event will be removed when the publish process is completed. May take several minutes to an hour.

The Marketing and Communications Office monitors all content on the web. Edits may have been made to improve style, reduce redundancy or several other reasons. 

If edits were made that are not accurate or should not be there, inform the webteam@nwmissouri.edu and we can assess the situation.