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Northwest Missouri State University


J.W. Jones Student Union

General Information | Configurations | Pricing | Policies | Reservations | Calendar

General Information

Student UnionJ. W. Jones Student Union is equipped with five meeting rooms, three dining rooms, the Boardroom, and the Ballroom for larger events. Under the policy section you will find more detailed information regarding the set-ups and capacities for each room. One room or all rooms may be reserved to accommodate your event.

The first floor of J.W. Jones Student Union houses Bearcat Commons, our all-you-care-to-eat residential restaurant that offers a variety of options including a Mediterranean kitchen, produce market and deli, an All-American grill, Tex Mex cuisine, a fresh bakery and exhibition stations, as well as a Mongolian grill.

The Jones, located on the second floor of J.W. Jones Student Union features retail locations such as Chick-fil-A, Einstein Bros. Bagels, Zen Asian and a Provisions on Demand (P.O.D.) mini-convenience store featuring Red Mango.

The Student Engagement Center, home of Auxiliary Services, ID Operations, Student Affairs, Residential Life, Office of Campus Activities, Volunteer and Civic Engagement and the International and Intercultural Center, is located on the Second floor. The Student Engagement Center is a welcoming area where students are encouraged and challenged to connect with the Northwest community including their peers, faculty, and staff. The Engagement Center Team will provide well informed services, information and resources. While the space is available to all campus community members, resources will be designed to support the goals of the offices and programs located in the Student Engagement space.

While classes are in session the Student Union is open Monday –Friday 7am to Midnight and every Saturday and Sunday from 10am to midnight.

Reservation Rates

Room Hourly Rate
(up to three hours)
Full Day Rate
Ballroom $325 $1000
Boardroom/Dining Rooms $100 $300
Small Meeting Rooms $50 $150

Exception to Rental Prices

Association or Group Adjusted Rate
University Organization No charge
University Organization After Hours Half price
Groups from Community (Nodaway County) Half price
Personal Use (with University Affiliation) Half price
Community Service No charge

General University Policies

Applicable to all university facilities:

  • Shirts and shoes are required.
  • No skateboards, bikes, inline skates, or pets.
  • Classes have priority in academic buildings.
  • Classroom use may be scheduled after the class schedule has been finalized on the first day of the trimester.
  • Classrooms can be scheduled for exams, meetings, classes, etc.
  • Northwest Missouri State University is a smoke free campus
  • Alcohol products are allowed in university facilities with approval from the University President.
  • Due to the university's dining policy, health licensing restrictions, and exclusive contract with the university food service contractor, all foods/beverages utilized in university facilities should be arranged through Northwest Catering at 660.562.1275.If seeking outside vendor approval please contact Auxiliary Services at 660.562.1430.
  • Due to fire regulations, use of open candles are not allowed in any campus facility; however, enclosed candles for catered events may be used.
  • All events are subject to a security audit prior to final confirmation. Any and all large events that are requesting a large venue space should use the Special Events Request Form, and will be shared with University Police for an audit to best determine how to serve the event and protect the entire Northwest community. As a result of this audit University Police/Security may be required at the event. If security is required a fee may be assessed. It may be determined that the event will not be approved. Not all events are appropriate for a campus community and those requiring personnel must work within the scheduling limits of that staff and other campus needs. If you have any questions please feel free to contact the Auxiliary Services Office or University Police at any time.

Additional Student Union Policies

Scheduling and Usage Policies and Procedures View PDF Updated December 3, 2009
Candle Request Form View PDF
Catering Exemption Form View PDF
Sound System Request Form 
Student Union Outdoor Banner Policy View Word Document
Banner Approval Request Form View PDF

Hours of Operation

Trimester Days Time
Fall and Spring Monday - Friday 7 a.m. - midnight
Saturday and Sunday 10 a.m. - midnight
Summer Hours and Breaks Monday - Friday 7 a.m. - 5 p.m.
Saturday and Sunday Closed

The Bearcat Commons is open from 7 a.m. to 11 p.m. 7 days a week during Fall and Spring Trimesters.

J.W. Jones Student Union is open for most holidays with the exception of Thanksgiving and July 4th. The Student Union is closed for two weeks over Christmas and New Year’s.

Room Request and Information

For Both On and Off Campus Users

  1. Check the availability of your room(s) by viewing the calendar.
  2. Request a room using Astra Schedule.*

Requests are taken on a first come first serve basis when rooms, equipment, and furnishings are available. Every effort to accommodate requests will be made. This may mean moving requested events to different rooms or substituting/adjusting furnishings needs to accommodate the event.

All requests are to be done using Astra Schedule. For questions on using Astra please contact the Student Union Event Coordinator at wredden@nwmissouri.edu.

All requests made using Astra Schedule online will be approved in the order requested using Astra Schedule.

*For events occurring in the Student Union requiring special set-ups, or any event in the Ballroom, please contact the Student Union Event Coordinator one week prior to the event. Contact the Student Union Event Coordinator with any questions regarding an event in the Student Union.

** For events occurring outdoors, (except at athletic fields and College Park Pavilion) send requests to the Student Union Event Coordinator.