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Northwest Missouri State University

Design Project Request Form

* Stationery will be processed offsite by Rapid Elite. *
Please refer to the Stationery Pricing Guide for full instructions and process for ordering business cards, letterhead, envelopes and notecards.

Design Procedures

If you are unfamiliar with our process please review our procedures.

Please tell us about your project so we can better meet your needs. After this form is submitted, your graphic designer will contact you to discuss your project further. We're looking forward to working with you!


Do NOT refresh the page or risk losing your progress.

An asterisk (*) indicates a required field.

Client Information

*First Name:
*Last Name:
*Email Address:
*Office Phone:
Alternate Phone:

Overall Project Details

*Date Submitted:
*Is Project for an Event? No    Yes         *Date of Event: (format: MM/DD/YYYY)
*Date Needed in Hand: (format: MM/DD/YYYY)
*FOAP: (if you are not ordering physical items, put N/A)
*Project is:
*Intended Audience:

Remember: Projects that are for
on-campus use only are the
client's responsibility for design.


Current Students

Prospective Students
Print On: 1-side    2-side
Ink Colors: 1-color   2-color   Full-color   Other
Specific Colors:
Paper Stock:
(if known, ex: matte, glossy, cardstock, coated one side)
Final Flat Size:   Other:
(ex: a traditional tri-fold brochure has a flat size of 8.5 x 11, but a fold size of 8.5 x 3.667)
Final Fold Size:   Other:
Yes   No 
(Is there ink printed to the edge of the piece?)
Binding: Comb   Coil    Saddle Stitch (a wire staple passed through the fold)
*Brief Project Description:
(such as the name of the piece)

*Would you prefer a digital or printed proof for this project

Digital   Printed   None   If digital, send files to this email address:

*Have you previously discussed this project with a member of the University Marketing & Communication office?

Yes   No   If yes, with whom:


After submitting this form, please send a copy of the spec sheet provided by the vendor to

Publication ad will be placed in:

Vendor Contact:
Vendor Phone:
Vendor Email:
What file format does the artwork need to be in? JPEG

Business Card




The deadline to place orders for FY14-15 has already passed. Please make sure when you create a purchase requisition for your project you change the Transaction date to July 1, 2015 or later.

It is required that a Purchase Requisition be placed before ordering. See commodity codes and pricing »

*Purchase Requisition Number: (format: R#######)
*Printer: Rapid Elite (Vendor ID: 919382175)
Bear Graphics (Vendor ID: 919329822)
*Size: #9 Business Reply
#10 (Regular)
#10 (Window)
*Blank Second Sheet Only? Yes   No
*Need Electronic Letterhead? Yes   No
*Front Design: Design #1 - Administration Building
Design #2 - Northwest Logo
*Back Design:
(no additional cost)
Printed (optional content: phone number, email address and website URL)
*Envelope: Printed

Contact Information (as it will appear on printed item)

*Name on Card:
*Include Pronouns: Yes   No      (ex: Bobby Bearcat Ph.D. ("he, him"))
If yes, pronouns text:
Cell Phone:
Email Address:
Web Address:

Branded Items

4imprint: 919329486; Contract: UC201114 ( to view their website)

For price quotes and to order items, please follow these instructions:

  • If you have previously ordered from 4imprint: After approval of artwork, submit order referencing coupon code: RFPCODE10 to get the discount.
  • First time ordering: Contact Mary Vamosy at 888.238.9482 or for a confirmation regarding your order.

Process a Purchase Requisition in Banner immediately indicating that the order has been placed referencing the confirmation number.

All order require a Purchase Requisition and cannot be paid on a Procurement Card or Direct Pay.

*URL of Item:


*Need Envelopes: Yes  No
*Print Return Address:

Yes  No  If yes, what address:

*Need Electronic Invitation: Yes  No 
If yes, send the invite to this email address:

T-Shirt or Other Apparel

*Type of Apparel:
*Apparel Color:
*Imprint Location: (ex: pocket, sleeve, etc.)
*Imprint Size:
*Imprint Color(s):


*What is it?:

Mailing Details

If your publication is intended for mailing or email distribution, which method will be used?

First Class Mail   Bulk Mail   Email   Other

Will your publications be self-mailer (a publication that has space for a name, address and postage and can be mailed without an envelope)?

Yes   No   If yes, what address:

If yes, will you need an indicia (Bulk Rate or First Class) printed on the publication?

Yes   No   If yes, indicia text:


Any additional information or comments we need to know to complete this project?


To retain a copy for your records, PLEASE PRINT THIS PAGE NOW!