Forever Green
Campaign for Northwest
Menu & Search

Acceptable Disability Documentation

Northwest utilizes the national Association on Higher Education for Disability and the Missouri Association for Higher Education and Disability's definitions of complete documentation that both establishes the individual as a person with a disability and provides a rationale for reasonable accommodations.

The Office for Equity and Accessibility (OEA) realizes that each individual and each disability is unique. The documentation required by OEA will vary according to the type of disability.

Examples of acceptable documentation may include:

  • Be an individualized education program (IEP) or 504 plan
  • Be completed by a qualified licensed professional who is knowledgeable in the field of the student's particular disability.
  • Be based upon adult level norms.
  • Be no older than three years, unless the diagnoses are based upon adult level norms. (Certain long-term medical and health conditions may not be subject to this element. ex: blindness).
  • Include a statement of diagnosis.
  • Include a description of the student's current functioning and/or the current status of the disability.
  • Relate how the student's disability affects his/her learning in a post-secondary educational setting.
  • Include recommendations for appropriate post-secondary accommodations.
  • Be dated and signed by the licensed professional.
  • Include information regarding medication the student may be using and treatment he/she may be undergoing. This also should include the medication or treatment's impact on the student's ability to function in an academic setting.

The Missouri Association for Higher Education and Disability's Transition Guidebook (click on Missouri College Guidebook: Transition for Students with Disabilities) contains a great deal of helpful information about transitioning from high school to college including information about documentation.

Examples of tests accepted for documentation of a learning disability include: WAIS, WJ -Cognitive, Stanford Binet, WIAT, WJ- Achievement. Other tests may be accepted if based upon adult norms.

A disability such as deafness can be verified by the results of an audiogram administered by an audiologist. Medical doctors' statements verify orthopedic impairments present at birth or as a result of later injuries.

Northwest does not provide the extensive medical and learning disability testing needed to document a disability. Students may request names of agencies and professionals who perform the in-depth assessment required for acceptable documentation from OEA.

OEA reserves the right to request additional or more recent documentation at the student's expense.

Confidentiality will be maintained for all documentation related to the student's disabilities.