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March 10, 2009
The Northwest Missouri State University Board of Regents is going paperless. For the first time ever the board's meeting packet, mostly a collection of staff summaries and reports giving details and background about various agenda items, has been posted online rather than photocopied.
The packet for the next meeting, scheduled for 1 p.m. Wednesday, March 18, in the J.W. Jones Student Union Boardroom, is currently available at www.nwmissouri.edu/aboutus/regents/minutes.htm .
The Office of the President will still provide a paper copy of the packet to regents who request one, but will no longer produce the 35-plus copies that in the past have been distributed to board members, members of the President's Cabinet and other administrators and staff members prior to each meeting.
In addition, the Office of University Relations assembles about five copies of the packet for use by members of the news media. Reporters will now simply receive an e-mail prior to each Board of Regents meeting advising them that the information is available online.
Paul Klute, an assistant to President Hubbard, said going more or less paperless for board meetings will save the University a little money. Purchased in bulk, copier paper goes for slightly more than $3 for a ream of 500 sheets. But more importantly, Klute said, the switch emphasizes Northwest's commitment to practices that promote sustainability and help preserve the environment.
A typical board packet contains about 75 sheets of paper, often printed on both sides. At 40 packets a meeting, that's 3,000 sheets of paper, or six reams.
According to Conservatree, a nonprofit corporation that sponsors sustainability research and advocates for ecologically sustainable paper markets, a ream of copy paper equals approximately 6 percent of a tree. Assuming the use of six reams, 36 percent -- or just over one-third -- of a tree is consumed per meeting.
Since the board meets up to seven times a year, doing away with the lion's share of printed packet copies means the regents could save about 2.5 trees annually.
Mark Hornickel, Communication Manager
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Northwest Missouri State University
215 Administration Building | 800 University Drive | Maryville, MO 64468