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Producing New Publications
The Office of University Relations produces printed pieces such as brochures, booklets, programs and invitations for University departments and offices. Turnaround time from the day you contact us about creating a project to the day the piece is back from the printer depends on the complexity of the project, quantity and designers' workload. We typically need at least two weeks to design a project (more time for complex pieces), and the printer requires 1-2 weeks for printing, depending on the piece.
When you contact us, please bring and be aware of the following information:
- Deadlines: know when you need to have the printed piece finished and in your hands.
- What message you want to communicate. Please do not wait until you meet with one of our designers to come up with your text.
- How much you can afford to spend.
- Quantity needed (needed to figure cost estimates).
- If the piece is to be mailed, what sort of postage is required and will it need to go through the PostalSoft system in Computing Services? This method of addressing pieces restricts the design of materials we can use for the project.
- When you meet with a designer, an estimated price will be given to you to prepare the paperwork. Purchase requisitions must be initiated before the item goes to the printer.
Submitting Copy and Proofing
- Make an appointment with a designer.
- Submit, preferably electronically, final text that has been edited at least twice. Text must be final when submitted. Proofs are to proof the design and layout, not the text.
- Discuss with the designer any ideas you may have, deadlines, paper type, size, number of ink colors, quantity, payment/purchase requisition, mailing requirements and any other pertinent information.
- After you have submitted ALL your information, a designer will design a proof for you. All clients are required to carefully check this proof and mark any changes on it. Please do not call us with changes or e-mail lists of changes, because this runs the risk of miscommunication and error. These proofs are for the purpose of finding typographical errors or serious layout problems - it is not a copy editing phase.
- After approval we will send the piece to be printed. You will be required to sign the proof approval form, and thereafter University Relations is not responsible for any typographical or production errors that might result in the finished piece. Your department will be responsible for reprinting costs.
