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Northwest Missouri State University


Funding Policy

Guidelines for Receiving Funding

  1. Organizations must demonstrate an attempt to acquire funds thorough fund-raisers, departments and other means.
  2. Organizations that receive funding shall not spend any portion of the allocation on Homecoming or Northwest Week events.
  3. Banquets, recreational activities, and non-recruitment tours shall not be considered valid reasons for receiving funding.
  4. Food costs shall not be funded by Student Senate.
  5. University transportation my be considered for full funding. Other forms of transportation my be considered with a maximum of $300 allocated for transportation.
  6. Lodging costs may be funded up to a maximum of $400.
  7. Event registration may be funded with a maximum of $50 per person.
  8. Organizations shall not receive funding for the same event in two consecutive years.
  9. Organizations may only receive funding once per academic year.
  10. The benefit and importance of the event to Northwest shall be critically evaluated.
  11. Student Senate shall not allocate money funds for general operating costs. Organizations requesting allocations must show specific use for the funds requested.
  12. Generally, allocations shall not exceed $1,000.
  13. Student Senate Allocations are supplemental funds and generally shall not exceed 50% of total cost of event.

Application Procedure

  1. A recognized organization that wishes to request funds must complete a Student Government Appropriations Application (link to application).
  2. Only those organizations that have submitted a current Organization Update Form (link to update form) to Student Senate by the date designated by the Organizational Affairs Committee shall be eligible to receive funding.
  3. The application must be received by a Student Senator, who shall date and initial it.
  4. Applications must be received in the Student Senate Office at least two weeks prior to the event for which the organization is requesting funds.

Committee on Organizational Affairs Hearing Procedure

Student Senate Hearing Procedure

  1. Following approval by the Organizational Affairs committee, the organization requesting funds will be invited to speak before the full Student Senate to represent their request and answer questions posed by the Senate prior to a vote on the request for appropriations.
  2. Senators who are members of the requesting organization and who wish to make a motion or engage in debate on the request must first make their membership known to Student Senate.
  3. The chairperson of the Organizational Affairs Committee or his/her designee shall report on all hearing requests heard by the committee. If the committee is recommending allocation of funds, the report shall include a motion to allocate those funds. If the committee is recommending that no allocation be made, no motion shall be presented.
  4. The motion made by the committee shall be subject to amendment according to Student Senate policies and parliamentary procedure. Following a recommendation by the committee not to allocate any funds, a motion by an individual to allocate funds shall be in order.

Post-Allocation Procedure

  1. Full documentation (all receipts, bills, and a detailed Post-Allocation Report (link to form) must be submitted to the Organizational Affairs Committee to account for all money allocated by Student Senate. Organizations that fail to comply may be required to return the allocated funds to Student Senate.
  2. Student Senate reserves the right to investigate the use of all funds allocated.
  3. Any money spent that is unaccounted for may be recovered by Student Senate or the organization may be held liable. IF the money is not returned in one week after the investigation, the organization will lose its recognition and all its operations on the campus shall cease.
  4. Student Senate reserves to right to cancel a portion or all of the allocation within two weeks after the allocation is made.

Guidelines for Receiving Funding

  1. Organizations must demonstrate an attempt to acquire fund through fund-raisers, departments and other means.
  2. Organizations that receive funding shall not spend any portion of the allocation on Homecoming or Northwest Week events.
  3. Banquets, recreational activities, and non-recruitment tours shall not be considered a valid reason for receiving funding.
  4. Food costs shall not be funded by Student Senate.
  5. University transportation may be considered for full funding. Other forms of transportation may be considered with a maximum of $200 allocated for transportation.
  6. Lodging costs may be funded up to a maximum of $300.
  7. Event registration may be funded with a maximum of $50 per person.
  8. Organizations shall not receive funding for the same event in two consecutive years.
  9. Organizations may only receive funding once per academic year.
  10. The benefit and importance of the event to Northwest shall be critically evaluated.
  11. Organizations requesting funding need to have a University account (Request for University Account - link to form).
  12. Organizations requesting funding shall not have a negative balance in their University account.