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Northwest Bearcats

Northwest Compliance Corner


For Representatives | Academic Eligibility | Questions and Answers | Contact | For Current Student-Athletes | Gambling | NCAA Recruiting Rules | Other Information | Eligibility Center

Welcome to the Northwest Missouri State University Athletics Compliance Corner. Northwest is committed and obligated to the principal of institutional control in operating its athletics program in a manner that is consistent with the spirit of the NCAA, MIAA and University rules and regulations.

Information for Representatives for Athletics Interests

What/Who Is A Representative Of Northwest'S Athletics Interests?

A representative of Northwest's athletics interests is an individual, business, organization who is known (or who should have been known) by a member of the institution's executive or athletics administration to:

  • Have participated in or is a member of an agency or organization promoting the institution's intercollegiate athletics program;
  • Have made financial contributions to the athletics department or to an athletics booster organization of that institution (i.e., Bearcat Booster Club);
  • Assisting or have been requested (by the athletics department staff) to assist in the recruitment of prospects;
  • Assisting or to have assisted in providing benefits to enrolled student-athletes or their families.

The NCAA stipulates that once an individual has been identified as a "Representatives of Athletics Interests" of the University's athletics programs, he or she retains this status forever. This is true even if the individual no longer contributes to the athletics program.

General NCAA Progress-Towards-Degree Requirements for Student-Athlete Eligibility

  1. Student-Athlete must be registered at all times for a minimum of 12 semester hours. If they fall below 12 hours they are immediately ineligible to practice or compete. Student-athletes in their final semester may take less than 12 hours but must take a minimum of 6 credit hours. Must register for graduation in the same semester.
  2. A minimum of 24 hours in the major, minor or general education areas are required during the academic year. 75% or 18 semester hours must be passed during the fall and spring semesters. 6 semester hours may be taken and applied during the summer session to meet the 24 hour requirement.
  3. A student-athlete does not have to declare a major until the start of their 5th full time semester.
  4. During the first 4 full time semesters student-athletes must take course work that would meet the general education requirements if they have not declared a major.
  5. At Northwest Missouri State University only 4 PE skills courses and 4 credits for varsity sport may be applied to meet progress-towards-degree. Students may take more but only 4 may be applied.
  6. If a student-athlete changes their declared major they are required to have this documented with the registrar's office. Course work of the old and new major may be utilized to satisfy progress-towards-degree in one academic year. A second change of major especially in the same academic year will most likely result in ineligibility.
  7. Student-athletes are required to pass a minimum of 6 credit hours the previous semester to remain eligible. For example, a failure to pass 6 credit hours in the fall will result in ineligibility for the spring semester. Failure to pass 6 hours in the spring will result in ineligibility for the fall semester. Summer hours may not be utilized to overcome the deficit of the 6 hour rule.
  8. NCAA cum GPA requirements are more lenient than Northwest Missouri State University requirement, but the stricter of the two must be followed. For example Northwest requires a minimum GPA of 2.0, the NCAA requirements are as follows:
    1. After completing 24 hours - 1.80
    2. After completing 48 hours - 1.90
    3. After completing 72 hours - 2.0.
  9. Transfer from a 2 yr college deemed a qualifier by the NCAA Clearinghouse (Eligibility Center) must average passing a minimum 12 credit hours (of transferable credits) and have spent one full time in residence at the 2 yr college, and have GPA of 2.0 or above. If a deemed a non-qualifier or partial qualifier by the NCAA Clearinghouse (Eligibility Center) they must have spent 2 full time semesters at the 2 yr college. They must average passing 12 credits hours (of transferable credits), and have a 2.0 GPA or above. If they do not meet the then a one year residency is required.
  10. Transfer from a 4 yr college must be meeting progress-towards-degree at the previous institution with the required GPA.
  11. All transfer that have not attended a NCAA DI or DII institution full time must also register with the NCAA Eligibility Center their amateur status.

Questions and Answers for Recruiting Issues Regarding Athletics Representatives

What are the basic provisions of the NCAA regulations in this area?

It is not permissible for an athletics representative (as defined in Bylaw 13.02.10) to make telephone calls to a prospect. (Bylaw The following are additional restrictions that apply to athletics representatives: a) Observing Prospect's Contest - An athletics representative may view a prospect's athletics contest on his or her own initiative, subject to the understanding that the athletics representative may not contact the prospect on such occasions; b) Evaluation of Prospect - An athletics representative may not contact a prospect's coach, principal or counselor in an attempt to evaluate the prospect; and c) Visiting Prospect's Institution - An athletics representative may not visit a prospect's educational institution to pick up film/videotape or transcripts pertaining to the evaluation of the prospect's academic eligibility or athletics ability. (Bylaw

What is a prospect?

A prospect is a student who has started classes for the ninth grade. In addition, a student who has not yet started ninth grade classes becomes a prospect if the institution provides any benefit not available to general prospective students.

May a booster telephone a prospect, or send a letter of congratulations to a prospect AFTER they have signed a National Letter of Intent?

No. A prospect remains a prospect until they enroll in school. Therefore, telephoning or writing to a prospective student-athlete by a booster is not permissible. The only permissible contact with a prospective student-athlete is for employment purposes initiated by the prospective student-athlete.

May a booster employ or arrange for employment of a prospective student-athlete?

Yes. This is the only exception that allows a booster to contact a prospect before the prospect enrolls at Northwest. A booster can arrange employment before the completion of the prospect's senior year in high school. Compensation must be paid only for work performed and at a rate commensurate with the going rate in that locality for services of like character.

Is it permissible for a booster to provide a prospect with summer employment transportation?

No. Although, the arrangement of employment for a prospect after their senior year in high school is permissible, providing transportation to a prospect is generally not. An institution or its boosters cannot provide free transportation to or from a summer job unless providing transportation is the employers established policy for all employees.

Can a booster employ an enrolled student-athlete during the academic year?

Yes. Enrolled student-athletes may receive earnings during the academic year, that when combined with other sources of countable aid, do not exceed the cost of attendance.

Is it permissible for a booster to invite a prospect to a booster meeting or event?

No. It is impermissible to invite a prospect or an enrolled student-athlete to a booster meeting. If a prospect, signee or enrolled student-athlete attends a meeting on his or her own they would be permitted to stay, but they must pay all fees charged for non-members to attend the meeting, including the meal.

Can a booster group place an advertisement that is targeted at local prospective student-athletes in a newspaper or other publication?

No. It is impermissible to place such an advertisement even if the advertisement does not specifically mention Northwest.

Is it permissible for a booster to pay the registration fees associated with summer sports camps for a prospect?

No. A booster may not pay any fees associated with sports camps for a prospect.

Can a booster provide a gift to the prospect, or treat a prospect to a free dinner?

No. It is not permissible to give the prospect a gift or treat him or her to a meal. After they become an enrolled student-athlete it would be permissible to invite them over for an occasional meal that must be served at the booster's home.

Is Northwest responsible for the actions of its representatives and their support groups?

Yes! Northwest is subject to penalties for all violations committed by any athletic representative or support organizations.

Contact With Currently Enrolled Students-Athletes

You may not provide a student-athlete any benefit or special arrangement that would not be offered to the rest of the student population. Such a benefit may cause a student-athlete to lose his or her eligibility. These activities include, but are not limited to:

  • You may not entertain student-athletes, their friends or family.
    (Bylaw 13.5; 16.12.2)
  • You may not use the name of picture of an enrolled student-athlete to advertise, recommend, or promote any product or service of any kind.
    (Bylaw 12.5)
  • You may not provide awards or gifts to a student-athlete.
    (Bylaw 16.1; 16.12)
  • You may not allow a student-athlete to use your telephone to make free calls, or allow use of a free or discounted automobile.
    (Bylaw 16.12)
  • You can however, invite an enrolled student-athlete to your home for an occasional home cooked meal, but you may not take a student-athlete to a restaurant.

Information for Current Student-Athletes

Extra Benefits - What Is An "Extra Benefit"?

The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interest (i.e., a "Representatives of Athletics Interests") to provide a student-athlete (or a student-athletes relative or friend) a benefit that is not generally available to other University of Missouri students and their relative and/or friends, unless expressly authorized by NCAA legislation. Therefore, please be aware of the following:

  • You cannot accept anything from an employee of Northwest athletics department or a Northwest Representative of Athletics Interests (e.g., use of a car, hair cut, clothing, gifts, money, payment of long distance telephone calls, etc.).
  • You cannot accept free or reduced cost room and/or board from an employee of the Northwest athletics department or Representatives of Athletics Interests of the Northwest's athletics programs. This includes in Missouri, in your home city or any other location.
  • You cannot accept free or reduced-cost merchandise or services from any merchant unless that free or reduced-cost item is also available to the general public.
  • You cannot receive a special discount arrangement or credit on a purchase (e.g., airline ticket, clothing), or service (e.g., laundry, dry cleaning) from an employee of the Northwest athletics department or Representative of Athletics Interests.
  • You cannot eat at a restaurant as the guest of Representatives of Athletics Interests or an employee of the Northwest athletics department.
  • On infrequent, special occasions (e.g., a birthday, Thanksgiving, etc.) you may accept an invitation to the home of an employee of the Northwest athletics department or Representatives of Athletics Interests for a meal.
  • You cannot use a Department of Athletics copy machine, fax machine, or make long distance phone calls using departmental equipment or the long distance access code of an employee of the Northwest athletic department or Representative of Athletics Interests.
  • Staff members of the Northwest athletics department or Representatives of Athletics Interests are not permitted to type reports, papers, letters, etc., for you.
  • An employee of the Northwest athletics department or Representatives of Athletics Interests cannot provide you with a loan of money, a guarantee of a bond, the use of an automobile or the signing or co-signing of a note to arrange a loan.
  • An employee of the Northwest athletics department may provide you only reasonable and occasional local (i.e., within 30-mile radius of the Northwest campus) transportation. However, an employee of the Northwest athletics department may not utilize a University vehicle for purposes of assisting your move from one residence to another.

Gambling Prohibition

In order to keep you up-to-date and informed regarding NCAA and University regulations that pertain to your involvement with any gambling activity and to provide a timely reminder to help you avoid any activities that may jeopardize your eligibility to participate and compete, please review the following rules. It is important for you, your teammates, and the University that you know and abide by all NCAA rules and regulations.

  • You may not knowingly provide information to individuals involved in any type of organized gambling activities concerning intercollegiate athletics competition.
  • You may not solicit a bet on any intercollegiate or professional team.
  • You may not accept a bet on any team representing Northwest or participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by organized gambling.
  • Participation in "tournament brackets" on-line or otherwise can be considered gambling. DO NOT participate in NCAA brackets.

NCAA Recruiting Rules Summary

NCAA Initial-Eligibility Center

  • Initiate registration with the Eligibility Center by completing a NCAA student release form during your junior year. See your guidance counselor for forms and evaluation of your eligibility status.
  • All prospective DI or DII student-athletes must complete a NCAA Amateurism questionnaire. If the student-athlete is a 2-year or 4-year transfer from a non NCAA Division I or Division II school, the Amateurism questionnaire is still required before he/she is eligible to compete.


  • Letters/printed material are permitted from coaches (or others at the college) beginning September 1 of your junior year.
  • E-mail and fax are considered correspondence.

Phone Calls

  • May begin June 15 after completion of your junior year.
  • Limited to one per week to prospect or parent(s). (One call per institution, i.e. coach or faculty member or other athletic department personnel.) There are exceptions at the times surrounding official visits, home visits and signing dates.
  • Prospect or parent(s) may phone a coach as often as they wish.
  • Enrolled collegiate student-athletes may not make recruiting calls.
  • You may telephone enrolled collegiate student-athletes at your own expense.
  • E-mail is not considered a phone call, therefore, is not limited.


  • Definition - Any face-to-face encounter during which dialogue occurs.
  • A college coach may contact a prospect or parent(s) off their campus beginning June 15 after your junior year.
  • Limit of 3 contacts per institution.
  • A coach may not contact a prospect during competition.
  • A coach may contact parents during competition.


  • Definition - Any off-campus activity designed to assess athletics and/or academics.
  • There is no limit to the number of evaluations an institution may conduct in Div. II.


  • Division II institutions may conduct one tryout per prospect per sport on its campus, not to exceed two hours in length.
  • Only seniors who have completed their sport season or are in a term other than the "traditional" sport season may participate.
  • Prior to participation in a tryout, a potential student-athlete is required to undergo a medical examination or evaluation administered or supervised by a physician (e.g.; family physician, team physician). This examination must be completed within six months of the tryout.
  • High school potential student-athletes may use a physical that was within six months of participation in practice, competition or out-of-season conditioning activities during their senior year of high school as long as it was accepted by their high school for their participation in athletics during that senior year.
  • Prospect's strength, speed, agility and sport skills may be tested; Football, ice hockey, lacrosse, soccer and wrestling tryouts may not include competition.
  • During the academic year, competition is permissible against the member institution's team in a tryout.
  • An institution may provide clothing and equipment to a prospect if it is returned at the conclusion of the tryout.

Unofficial Visits

  • A visit made to the institution at the prospect's own expense.
  • May make unofficial visits an unlimited number of times.
  • May be made before your senior year in high school.

Official Visits

  • A visit made to the institution's campus at the expense of that institution.
  • Maximum of 5.
  • Only one per institution.
  • 48-hour limit.
  • You must provide the college with an academic transcript and an ACT or SAT test score prior to the visit.
  • Entertainment money may not be used to buy souvenirs for yourself.
  • Prospect may receive transportation.
  • Prospect and parents may receive meals, lodging and admission to campus events.
  • A prospect visiting an institution may participate in physical workouts provided the activities are not organized or observed by members of the coaching staff.
  • All high school or prep school prospective student-athletes are required to present a SAT, ACT, PSAT or PLAN score.
  • Prospective student-athletes must be registered with the

Rule Differences Between Divisions

  • Boosters:
    • Div. I - Boosters and alumni may not be involved in recruiting.
    • Div. II - Boosters and alumni may write letters and send e-mail to you. They may not be involved in off-campus recruiting or place phone calls.
    • Div. III - Alumni, boosters may contact you off campus.
  • Tryouts:
    • Div. II - Allowed on any visit, with restrictions (release form).
    • Div. I & III - Not allowed.

Links and Other Information

For more information on the many aspects of college athletics, visit the For details on eligibility requirements, refer to the Guide for the College Bound Athlete within the website.

The following is a look at other NCAA Compliance and Eligibility Links: