Aug. 25, 2015
Register your student organization to receive University recognition
Northwest Missouri State University’s Office of Student Involvement has established processes that student organizations must follow to operate on campus and represent the University.
All student organizations must register with Northwest Student Senate during each fall trimester to maintain University recognition. Student organizations should register by visiting Bearcat Link (https://nwmissouri.campuslabs.com/engage/) and logging in with a Northwest username and password.
The registration period for 2015-2016 closes Thursday, Oct. 15.
Additional guidelines and requirements regarding student organizations are provided below. For more information, contact the Office of Student Involvement at 660.562.1226 or email@example.com.
Why it is important for organizations to register
- The University has liability for student organizations and must identify individuals within those organizations. This includes the identification of advisors to ensure they complete Title IX and Risk Management training.
- Once recognized, student organizations may be granted permission to reserve rooms and information tables as well as post fliers. In addition, groups may apply for Student Senate allocations to support their events.
- An official list of recognized student organizations is submitted to University offices for marketing materials and to the Northwest website to help student organizations attract new members.
- Once registered in Bearcat Link, student organizations receive a webpage, and new students may easily connect with them.
- Groups must be registered in Bearcat Link to receive University credit for their service hours.
What constitutes a student organization
Any organization under the leadership of Northwest students and open to Northwest students may be designated as a student organization. These include:
- Department or major-based clubs
- Honor societies
- Greek sororities or fraternities
- Non-Greek sororities or fraternities
- Special interest groups
- Religious or church-affiliated groups
- Athletic club teams
Registered student organizations do not include
- Organizations led by Northwest faculty or staff and not governed by an executive board of students
- Organizations for which membership is a course requirement
- University-sponsored teams, such as athletics teams that are not club teams
What Bearcat Link can do for student organizations
- Bearcat Link is funded through the Student Activity Fee and Student Senate as a tool to help student organizations be successful
- Registered organizations receive access to an easily manageable webpage on Bearcat Link
- Storage is available for all organizational documents, including constitutions and bylaws, to maintain consistency as students graduate and leave the organization
- New Northwest students can easily find and connect with organizations that appeal to their interests
- Easily network with other organizations through Bearcat Link
- Manage rosters and update leadership roles
- Register and promote organization-sponsored events, and submit fliers for approval
- Track event attendance
- Track service hours
- Create co-curricular transcripts that include involvement and service hours
- Create and store forms
- Message members
- Manage elections with anonymous and limited voting
- Apply for Student Senate allocations, per Student Senate bylaws, to assist with events or conferences