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Northwest Missouri State University


Design Procedures

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Photos

Photo Options

  1. Check http://nwphotos.zenfolio.com/ to see if there are photos available that will suit your needs.
  2. If photos are not available on the above website, contact University Photography at nwphotos@nwmissouri.edu to make a specific photo request.
  3. If an existing University photo does not serve your needs, you may select for free an existing stock photo that is available in University Marketing and Communication. Email design@nwmissouri.edu.
  4. You also have the option to purchase your own stock imagery at the expense of your department. Bigstock Photo is one such company with images available for purchase, but you are welcome to use any other stock photo company.
  5. Individuals should not use photos from the Internet without permission. Images taken from Google Images or other online sources may be trademarked or copyrighted, and you may be breaking the law by using one of these images.

Web Graphics

Promo Graphics

(only 5 promos will be active at a time)

Criteria

  1. Promos will focus primarily on events that require an action, i.e. it takes the user to a registration form or to a link to purchase tickets. All events can be promoted on the University calendar or possibly through a news release.
  2. Promos can also include pressing information that needed to get out to a wide audience. For example, housing registration deadlines.
  3. To request a promo graphic, please contact Brandon Stanley at brandon@nwmissouri.edu.

Features (department/office homepage)

  1. Check http://nwphotos.zenfolio.com/ to see if there are photos available that will suit your needs.
  2. If photos are not available on the above website, contact University Photography at nwphotos@nwmissouri.edu to make a specific photo request.
  3. If an existing University photo does not serve your needs, you may select for free an existing stock photo that is available in University Marketing and Communication. Email design@nwmissouri.edu.
  4. You also have the option to purchase your own stock imagery at the expense of your department. Bigstock Photo is one such company with images available for purchase, but you are welcome to use any other stock photo company.
  5. Individuals should not use photos from the Internet without permission. Images taken from Google Images or other online sources may be trademarked or copyrighted, and you may be breaking the law by using one of these images.

Print

How to Request a Job

Starting A Job

Complete one form for each publication you need. All information must be completed in order to start a job.

PLEASE PLAN AHEAD

Design projects take on average between two and eight weeks for completion, depending on the scope of the project, the printing needs and the workload in the office.

FOAP Number

  • You will need the FOAP number that you would like your project charged to before submitting this form. Please have this before you begin, as you cannot save your progress on this form. You will also need your requested quantity. Your graphic designer will respond with an estimate after receiving your design request.

Is your project new or an update?

  • If this is an update to a project that was previously designed by the University Marketing and Communication office, please provide a hard copy sample with your edits. If this is a new project and you have a specific look you desire, please submit a copy of a similar publication or your design ideas.

How long will it take?

  • We will make every effort to produce your publication within the time frame you have requested. Please note that for smaller jobs our office requests a minimum turnaround of two to four weeks from the time your final proofread copy is submitted and four to eight weeks for larger jobs. These times can vary based on the number of proofs you request or if a graphic designer is out of the office. Please note that our printers request up to two weeks of printing time, which is included in our time estimates.

Submit Final Content

  • After submitting the project request form, please send any additional copy or files to design@nwmissouri.edu. (Except for stationery, see stationery instructions below.)
  • ALL COPY SUBMITTED SHOULD BE FINAL. Please proofread, edit and spell check before submitting your copy. You will be limited to a maximum of three proofs per design project. These proofs should catch only minor errors and changes, as copy should be final once submitted. Submit text in a word document via email to:design@nwmissouri.edu.

Ready to get started?

Redesigns and Proofs

Projects are limited to 2-3 proofs. When you submit a project, please include a detailed design concept, all copy and photos necessary. Copy submitted to University Marketing and Communication should already be proofed by all necessary individuals involved in this project, and be final and ready to go. The proofing process is meant to catch minor design and minor editing changes, and should not be a time to rewrite copy or change design parameters.

One redesign is allowed per project. Please realize that a redesign of a project will result in a delay in completion of project and may delay deadlines. When submitting the project request form, customers should submit as much information as possible regarding the design they have in mind, and samples or sketches if appropriate.

Stationery

Each office is responsible for ordering its own stationery items. Rapid Elite is Northwest’s vendor for branded stationery materials. Rapid Elite will prepare artwork, provide proofs and, once approved, print the order. Business cards, letterhead, envelopes and notecards are available from Rapid Elite. The prices for these items are listed below.

Paperwork

  • Prepare a purchase requisition in CatPAWS to Rapid Elite (919382175) and request your file to be designed by Rapid Elite using the Project Request Form.
  • You will need one of the following commodity codes for the PR:
    • letterhead (96651)
    • envelopes (96631)
    • business cards (96607)
    • notecards (96600)
    • general printing services (96600)
  • The PR number is required for your project to be ordered

Price

  • Stationery is contracted with Rapid Elite and pricing can be found on the Stationery Pricing Guide.
  • To help us in our process, avoid ordering uncontracted products as a contracted project. I.E. please do not submit a project as stationery that does not fit the contract (no price = no contract). These projects will need to be created as a generic print request, not stationery request. 

Approval Process

  • When your item or items are ordered, a PDF proof will be sent for your approval. Please follow the instructions with the PDF proof, reviewing it carefully. Your email approval to Rapid Elite stands as proof approval and allows the project to proceed to print. If the project comes back from the printer with errors that were not caught during the proofing process, you will be responsible for reprinting charges.
  • Items are not ordered until you submit a request with the form accurately completed with necessary information (PR, Publication Request Form and required information). Putting the order on CatPAWS does not automatically place the order.