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This page contains basic policies regarding Reserve Service at B.D. Owens Library, including what materials may be placed on Reserve, how to place materials on Reserve, who may place materials on Reserve, and how long the materials may circulate.
Northwest faculty may place items on Reserve by completing a Reserve Request Form. There are forms available online under Faculty Services. Use appropriate forms:
When professors place student-authored works on Reserve (such as research papers, resumes, completed assignments, models, charts, etc.), they will need to have each student author fill out a copy of the Release Form for Reserve Use of Student Projects.
Instructors may place materials on Reserve at any time during the trimester. Materials will be removed from the Reserve shelves at the end of the current trimester unless otherwise noted on the request form. They will then be de-processed and returned to the instructors and/or returned to the stacks (usually around the fourth week of the following trimester)
To renew a Reserve listing that was placed on Reserve for only one trimester you must notify the Reserve Generalist before the start of the following trimester.
Please allow up to 5 working days for processing of materials before they will be available for checkout.
Faculty may add or remove items any time during the trimester. Please notify the Reserve Generalist ahead of time when you want to remove materials from Reserve, even if the materials are your own copies. Reserve items must be de-processed before they can be returned to you.
Faculty who need to look over or add to materials that they have placed on Reserve should see the Reserve Generalist. The Reserve Generalist can make arrangements to check the material out to you for an appropriate length of time.
A call number and your Bearcat ID are required to check out a Reserve item. Students may look up the call number on the library catalog by searching by instructor name or by course name under "Other Options." Students may then choose the item they want, write down the call number, and take it to the Library Services Desk to check out the item. Patrons will be charged 50 cents per hour for Reserve materials returned after the time due.
Faculty must provide their own photocopies to be placed on Reserve. Photocopies should have 1" margins and no large black areas. Instructors should note on the Reserve Request Form whether materials are required reading or suggested reading. The number of photocopies allowed will depend upon this. Only one copy will be placed on Reserve for suggested readings and one copy for every five students (up to a maximum of six copies) for required readings.
Instructors are responsible for providing full bibliographic citations for every photocopied item so that the Reserve Generalist can apply for copyright clearance (see Copyright Permission). Alternately, instructors may provide proof of secured permission to the Reserve Generalist. The Owens Library Reserve Copyright Guidelines brochure is available at the Library Services Desk.
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