Northwest Missouri State University

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Employment Eligibility Verification and Tax Forms

I-9 and W-4 Tax Forms

All new student employees must report to the Office of Human Resources Management, 125 Administration Building, within the first three days of employment, to complete their I-9 Form and W-4 Tax Forms. Federal regulations require that these documents be completed within the first three days of employment. Failure to complete the documents within the first three days results in a termination of the employment until such time when the documents are completed.

The I-9 Form requires the presentation of specific documents. The following is a list of documents that can be used in order to complete the I-9 Form. These are the most popular documents that are presented to complete the I-9 Form.

• A U.S. Passport establishes both employment eligibility and identification and can be presented to complete the I-9 Form.
• A valid photo ID, such as a driver's license, Northwest Bearcat Student ID or Military card can be used to establish identity on the I-9 Form, along with an original social security card or an original or certified copy of a Birth Certificate.
• A Passport, I-20 Form, I-94 and Social Security card are suggested documents that can be used for an international student's employment eligibility verification.

Please refer to the Student Employment Orientation - Session I or the Student Employment Handbook for a complete list of the acceptable documents that may be used to complete the I-9 Form or go to the following PDF file.

Download form

All student employees must complete a Federal W-4 Tax Form and a Missouri W-4 Tax Form. Each student employee should come prepared knowing whether they will claim "0", "1" or "exempt" on their tax form.

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