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Have a new Exec Board in your Organization and want to take it to the next level? These tools will help you learn more about Team Development and give you some resources to help develop your members into leaders!
Understanding Team Dynamics
Before you dive right into a team activity, it's important to understand the unique dynamics that make up teams. These characteristics are often called the stages of team development. Click here on the following link to learn more: Stages of Team Development.
The Leadership Compass provides participants a tool for understanding how they approach work and how it can differ from others'. One key to effective leadership is to be flexible in your work style and receptive to others whose styles differ from you own. Learn how to conduct the Leadership Compass exercise with your organization!
How strong is your student organization? How effective is its leadership team? The best teams get the job done by intentionally using each member's strengths. Strengths Quest supports student organizations to reach greater success by helping them create a team dynamic that welcomes, values, and leverages each member's talents. Strength's Quest is a great resource for your organization to utilize!
People Bingo is one of the most popular ice breakers and get-to-know-you exercises because it's so easy to customize for your particular group and situation, and almost everyone knows how to play it. We'll explain how to play, and show you how to make your own People Bingo game cards. Download the template the get started!
The Big Picture (Working for the Greater Good)
Everyone knows it is important to step back and look at the ‘big picture’ every now and then, particularly when looking at an organization and how its people operate and communicate internally. With The Big Picture the importance of teamwork, cooperation and communication is reinforced through the process of painting an artistic masterpiece of truly epic proportions. Check out this great exercise here!
Discover your own personality and learn to appreciate other personalities, and ways to communicate to them through their personality. This exercise is a great way to learn about the dynamics of your team through a fun, interactive group activity. Check out the resources that accompany this activity!
The Leadership Library provides student organizations with the basic materials and knowledge needed to be a successful. The hope is that the Library will help individuals and organizations grow, and in turn enrich the Northwest Missouri State University Campus. All materials are available for use/check out through the Office of Student Involvement inside the Student Engagement Center of the Student Union.
Rooms can be reserved on campus, at no charge to student organizations and departments. If you are not affiliated with a recognized student organization or Northwest department, please contact:
Astra is the room scheduling system utilized at Northwest Missouri State University. Below are links and instructions based on the facility you would like to reserve, which should answer most questions. If you experience issues or have additional questions, please contact:
Schedule an Event through Astra
Astra Schedule Guide
Why do we have meetings?
What to do before a meeting:
What to do during a meeting:
What to do after a meeting:
Other tips on holding effective meetings:
Addressing the President
The chapter president should conduct all meetings, and there should be a method for addressing them such as “Brother/Sister President.”
Obtaining the floor
Before speaking one must obtain the floor. Do not speak before being recognized by the president by your name or title.
Steps to making a motion
Amending a motion
This is necessary when the wording of a motion may not be necessarily agreed upon or clear. It is handled the same as a main motion, it must be seconded and approved by a majority vote.
Once all of the business of the meeting has taken place, and all of the motions have been voted on and completed, a motion to adjourn is made. It is different than every other motion; it does not need to be seconded but does require a majority vote.
Last minute tips on motions:
Make sure your motions are clear, relevant, and appropriate to the time made in the meeting.
Call to Order
Approval of Agenda
Correction and Approval of Minutes
Before the Meeting
During the Meeting
After the Meeting
Approval of the Minutes
At the beginning of a regularly scheduled meeting, copies of minutes of the previous meeting will be distributed or posted for review by chapter members. The president then asks, “Are there any additions or corrections to the minutes?” and pauses. Then the president says, “If there are no corrections” (or “no further corrections”) the minutes are approved as read. No vote is required.
Point of Order
When a member thinks that the rules of the meeting are being violated, he/she may make a “point of order,” thereby, calling upon the president to make a ruling and enforce the regular rules. A point of order:
The previous question is the motion used to bring the meeting to an immediate vote on one or more pending questions. The motion for the previous question:
A motion to postpone indefinitely is a motion that the chapter declines to take a position on the main question. Its adoption kills the main motion, as least for the duration of the session, and avoids a direct vote on the question. It is useful is disposing of a badly chosen main motion that cannot be either adopted or expressly rejected without possibly undesirable consequences. The motion to postpone indefinitely:
To adjourn means to close the meeting. The motion to adjourn is a motion to close the meeting immediately, made under conditions where some other provision for another meeting exists and where no time for adjourning the present meeting has already been set. The motion to adjourn:
Steps for presenting a motion
AcCent on Leadership (handout), Oklahoma State University, August 1, 1989. Jones, Garfield O.,
Parliamentary Procedure at a Glance, Hawthorn/Dutton, New York, 1971.
Parliamentary Procedure, Channing L. Bete Co., Inc., South Deerfield, MA, 1974.
Harrington-Mackin, D. (1994). The Team Building Took Kit. New York: AMACOM American Management Assocation.
Identify The Key Task
The first critical step is to recognize and track all the main tasks that the members of your group must accomplish. Develop a task list for your group. Define the task and establish your goals for a project. Have a vision to carry through a project.
Delegate Each Task Appropriately
Review the list in order to identify the tasks that you should do and those that can be delegated to the members of your group. Choose members whose skills and personality styles match the assignment. Empower members so as to provide them an opportunity to grow and be challenged.
Explain Each Task To Your Members
Define and clarify the nature of the task that is delegated to your members. To ensure a collaborative approach, do properly communicate to all the members of your group as to what tasks and to whom it has been delegated. Be sure to give specific directions and to make your expectations clear, for both quality and time frame. Explain to the members clearly as to why the task is important and how it contributes to the organization as a whole.
Develop A Plan For Each Task Assigned
A sound plan in essential for the projects to succeed. Good planning is a critical part of the delegation process. The plan should define how the task will be accomplished, list the subtasks, and their completion dates. Make sure your members have all the necessary resources to complete the assigned task. Encourage your members to take a lead in developing the plan.
Monitor The Progress
Review the progress of each task on a regular basis. Set checkpoints for both short-range and long-range projects. Give members the freedom to perform and avoid close supervision. Measure the success by quantifiable criteria. Give praise and constructive criticism where it is due. Try not to point the finger and look at a failed act of delegation as a learning opportunity. Help your members to learn and grow through both their successes and failures.
Marquand, B (1993). Effective Delegation. Manage, 45(1), (pp. 10-12).
http://sll.sdsu.edu/studentorgs/dev-brainstorming.html - Brainstorming for student organizations
https://studentactivities.tamu.edu/app/training/ - Advisor module training
http://sll.sdsu.edu/studentorgs/dev-ConstructiveFeedback.html - Constructive Feedback
http://sll.sdsu.edu/studentorgs/dev-pass-baton.html - Student Organization Officer Transition
http://sll.sdsu.edu/studentorgs/dev-meeting-agendas.html - Agendas
http://sll.sdsu.edu/studentorgs/dev-icebreakers.html - Icebreakers
http://sll.sdsu.edu/studentorgs/dev-advisor.html - Working with your advisor